ct state library records retention

Disposal of records may be accomplished according to CT State Library procedures, as authorized by Connecticut General Statutes 11-8a, by properly filling out the State Records Disposition Authorization form RC-075, including the records schedule and series numbers (from the Municipal Records Retention/Disposition Schedule). Retention Codes (Field 7) STATE OF TEXAS Records Retention Schedule 3. Records Disposal Authorization Form. General Information & Retention Schedules: State Retention Schedules, Forms & Listings The RMLO has primary responsibility for: Training of staff on records management requirements Coordinating with the state library on records destruction The Records Management Liaison Officer is responsible coordinate with the State Librarian to carry out the provisions Connecticut General Statutes (CGS) Sec. Connecticut State Library Guide to the Records of the Judicial Department (772 kb large file) This Guide provides an overview of the history of the Connecticut courts and the division of responsibility for retention of the records of the Judicial Department. RECORDS RETENTION AND DISPOSITION SCHEDULE GENERAL SCHEDULE NO. The detailed box list provides the researcher with a good idea of whether material of . How Insurance Companies Can Join the CT Partnership. It is located in Hartford, Connecticut directly across the street from the Connecticut State Capitol.The State Library provides a variety of library, information, archival, public records, museum, and administrative services to the citizens of Connecticut . PARTNERSHIP FOR LONG TERM CARE. on the State of Connecticut's Enterprise Email System shall not be implemented and will be given no effect. Form-RC-104: Records Inventory List. The Connecticut State Library is the public records office for the State of Connecticut. 000153: This series documents inspections, maintenance, and repairs of agency computer systems that are owned or leased. 31-51kk through 31-51qq) for private-sector employers. . A Municipality Claims the Item(s): The purchasing municipality claims the item(s) for a fee. For all requests pertaining to student records, please see the SCSU Registrar's Office website or contact the Registrar's Office at 203-392-5301. Violence in the Workplace. Sec. Remembering World War One. Find Retention Schedules; Record Retention Schedule. General Provisions. Connecticut General Statutes §11-8 and §11-8a grants authority for this program to the Connecticut State Library, Office of the Public Records Administrator. Driving Histories. Form RC-001: Records Disposition Policy Acknowledgement of Receipt. Records worthy of permanent preservation for reference and research purposes are selected for deposit in the state Archives at the Connecticut State Library. Most have been indexed in the Library's Probate Estate Papers Index.The index cards are arranged alphabetically by individual's last name and first names. Tax Form: CT State W4-2022 Tax Form: Federal W4-2022 Employment Eligibility - I-9 Form - List of Acceptable Documents Employment Eligibility Verification - Form I-9 (fillable form via USCIS website) & LINK TO: I-9 Form - List of Acceptable Documents Emergency Contact Form Records Retention and Disposition Policy Acknowledgement of Receipt Travel - Bradley International Airport Parking for State Employees Traveling on State Business. Alabama Department of Archives and History. Retention: Retain 1 year (s) after equipment, facility, or property sold or no longer in use. Adobe Acrobat file contains the Connecticut State Library Records Retention Requirements. Contact Archives and Records Management The Division of Archives & Records Management has two principal functions. These schedules list records common to most government functions. Connecticut State Library. Registration Records. Content Review Lists: About; Resource Center; Join the CTDA . ,-,S RETENTION SCHEDULE STATE OF CONNECTICUT 12195 Conneclicul Slate Library Reeord.v Ad ,'¢i~li~tralor PUBLIC RECORDS ADMINISTRATION 231 CapRoI Ave., ttarfford, CT 0,5106 ~.E~THENT OF ENVZRONHENTAL PROTECTION [b 79 ELM BTREET 332.94 KB. the retention requirements established by the Public Records Administrator in the form of an approved retention schedule. Location. Records of traffic violations on driving histories are maintained for three years for most violations, although some serious . For superseded or obsolete General Records Retention Schedules, contact the Office of the Public Records Administrator for assistance. • Paper records that are scanned into any electronic medical record system that has been approved by the Connecticut State Library Office of the Public Records Administrator, will be destroyed after scanning, indexing and 100% quality checking has taken place. Agency Name Office of Court Administration 6. These schedules list records unique to specific agencies. . Transfer List Statewide Request Form - CT-HR-5. The total hourly, daily or weekly basic wage. That the CIO, in consultation with the Connecticut State Library Office of the Public Records Administrator, shall propose a Revised Email Retention Policy for Electronically Stored Information that, at a minimum: §11-8a`and §7-109. (b) The agency shall maintain, as required by the agency's state library records retention schedules for state agencies, copies of all affirmative action-related internal communications and comments received pursuant to subsection (a) of this section and note the date such comments were received. Museum of Connecticut History. 10/4/1982 A Any records not listed on these schedules may be destroyed only with permission of your county commission on public records and the Indiana Archives and Records Administration.. Officials should first reference their office-specific schedule. Connecticut State Library. After such time, these records may be destroyed, as permitted by Connecticut State Law (Title 14 Sec. Tax Relief Questions & Answers Booklet. M8 Education Records deals mostly with student information; schedules M1, M2 and M3 deal with most of the documents we handle as Business Managers. Connecticut Libraries Help Center: Records Retention in Connecticut Public Libraries. DMV retains vehicle registration records for a period of three years . Voter Registration in Connecticut Libraries. The employee's name and address. Paul L. Holmer, Ph.D. Special Collections Librarian Buley Library Southern Connecticut State University 501 Crescent Street New Haven, CT 06515 Phone: (203) 392-5746 Fax (203) 392-5775Holmerp1@southernct.edu . The following listed schedules have been approved by the Oversight Committee on Public Records. Their website has comprehensive lists to help units determine how long public records should be kept. One function is to assist state agencies with the efficient and proper management of their records, and in conjunction with that service, provide storage space for their less active records. For superseded or obsolete Specific Records Retention Schedules, contact the Office of the Public Records Administrator for assistance. Records Management Services. Programs of state-wide library service. Newspapers of Connecticut. Helping with management, legal, technical, and other issues faced in running your library. The Town of Easton provides this page as a public service. See the General Records Retention Schedules for State Agencies page for records that are common to all agencies. Connecticut State Department of Public Health December 22, 2021 . The record series are grouped by function rather than office so records within an office may be covered by more than one retention schedule. All records proposed for disposition must be on an approved records retention schedule. 11-8a (f). Please contact Becky Brunson, Reference/Instruction . Size. Connecticut's Family and Medical Leave Act - 2015-R-0308. (a) The State Library Board may institute and conduct programs of state-wide library service which may include, but need not be limited to, (1) a cataloging and processing service to be available to libraries, (2) the creation and maintenance of current and retrospective union catalogs of books, union lists of serials and similar cooperative . State Library Collections. Municipal Records Management Program . These records are retained for many uses. This series may include, but is not limited to: computer equipment inventories and service records. Travel - Decrease in GSA Mileage Reimbursement Rate - Comptroller Memoranda 2017-01 January 2017. For assistance, please contact us at 860-679-1960. If a claim of malpractice, unprofessional conduct, or negligence with respect to a particular patient has been . DMV retains vehicle registration records for a period of three years . 231 Capitol ave. Hartford, CT 06106. . The Department of Records & Information Management (RIM) is responsible for safeguarding the University's official records and informational assets--both paper and electronic--by guiding the . The Connecticut State Library is the state library for the U.S. state of Connecticut and is also an executive branch agency of the state. This report describes the state's Family and Medical Leave Act (CGS Sec. The Connecticut State Library is open to visitors Monday - Friday from 10am - 4pm. Bristol Police Records Division 131 North Main Street Bristol, CT 06010 Phone: (860) 584-3061. No record(s) listed, in our opinion, . Transfer/Rehire Form for Agency Use - CT-HR-17. 1. Short-Term Care Insurance - 2015-R-0185. Sec. M-35H Application for Tax Credits - Elderly and Totally Disabled. Court Records. M8 Education Records deals mostly with student information; schedules M1, M2 and M3 deal with most of the documents we handle as Business Managers. in Connecticut Construction Grants * Public Library Statistics * State Aid * borrowIT CT * deliverIT volume Maria Bernier, Maria.Bernier@ct.gov 860-704-2204 Construction Grants awarded prior to 2019: Dawn La Valle, Dawn.Lavalle@ct.gov 860-757-6665 . The Connecticut State Library holds most pre-1850 probate estate papers and, for much of the state, papers dated into the 1900s. Records will be held on site, in paper format for a period of three months The 17 Connecticut State Colleges & Universities (CSCU) provide affordable, innovative and rigorous programs that permit students to achieve their personal and career goals, as well as contribute to the economic growth of Connecticut. Campus. 11-1a. File your paperwork however appropriate for your agency for audit purposes. Connecticut Records federal, national and state compliance resources - regulations, laws, and state-specific analysis for employers and HR professionals Connecticut Records: What you need to know The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Connecticut, regardless . The overtime wage as a separate item from the basic wage. Records Management. The Supreme Court shall adopt, by administrative order, retention and disposition schedules identifying the length of time court records must be kept prior to destruction and purge lists identifying documents to be removed from case files before storage or replication. Registration Records. Municipal Records Management Program . See Connecticut's criminal and arrest records, court data and more here. Definitions Hosted by DAS-BEST: A system physically located in a state-owned Data Center, and for which DAS-BEST provides infrastructure and/or system support services. Alabama Document Retention Schedules. Records Retention Forms: The Connecticut State Library designates the retention periods and guidelines for all state records. Attachment. State agencies in the Executive branch and certain quasi-public agencies must use this form to obtain approval for disposition (destruction or transfer) of public records in accordance with CGS §11-8a. Definitions Hosted by DAS-BEST: A system physically located in a state-owned Data Center, and for which DAS-BEST provides infrastructure and/or system support services. GS-120 ALL STATE AGENCIES Health Records The schedule on the attached page(s) is approved with agreement to follow the records retention and disposition policies listed below: LIBRARY OF VIRGINIA Government Records Services 800 E. Broad St., Richmond VA 23219 (804) 692-3600 14-10). This report answers several questions about short-term care insurance in Connecticut. The employee's occupation. Recommendations of the State Librarian for Establishing Standards and Guidelines for the Preservation and Authentication of Electronic Documents. You should consult with your attorney and insurance carrier when establishing a record retention policy. Their website has comprehensive lists to help units determine how long public records should be kept. Records to be Retained by Employers. The Aspen Institute describes a "new world of knowledge," with the public library serving as a "vital learning institution and engine for individual, community, and civil society development." While each of our communities will approach this new era differently, there are common benchmarks that can be utilized to ensure that the public library remains "the essential civil society . The Government Code, Section 441.158, provides that the Texas State Library and Archives Commission shall issue records retention schedules for each type of local government, including a schedule for records common to all types of local government. If you have any questions about specific recordkeeping requirements or state-specific record retention schedules, contact the department that oversees records management in your state (link included). Alaska. After such time, these records may be destroyed, as permitted by Connecticut State Law (Title 14 Sec. The law provides further that each schedule must state the retention period prescribed by federal . All state records must be maintained to standards published by the CT State Library in their Records Retention Schedules for State Agencies. All information is subject to change without notice. Form-RC-051: Records Retention Schedule Worksheet. RECORDS RETENTION GUIDELINES *7 Years Following Disposition,Termination, or Pay Off Please note that this table should only be used as a guide. STATE OF CONNECTICUT Records Retention and Disposition Policy Acknowledgment of Receipt Pursuant to §1-240 and §53-153 of the General Statutes of Connecticut, unauthorized removal or destruction of public records, as defined in §1-200(5), is a misdemeanor or a felony offense and is punishable by fine or imprisonment. Driving Histories. Record Retention Schedule. • Paper records that are scanned into any electronic medical record system that has been approved by the Connecticut State Library Office of the Public Records Administrator, will be destroyed after scanning, indexing and 100% quality checking has taken place. CT State Library Records Retention Website For further information regarding Logistics Management Policies and Procedures, call 860-679-1770 or 860-679-1955. Tax Relief Claim Forms. 860-704-2221. Recor ds will be held on site, in paper format for a period of six months §11-8a`and §7-109. Programs of state-wide library service. Labor Contracts. The link above allows access to the Connecticut State Policies on records retention by all state agencies, specifically higher education, so that you know which records you must keep and how to go about disposing of all unnecessary records. The National Voter Registration Act of 1993 required certain public agencies to provide this service and the Connecticut General Assembly extended this requirement to . FORMAT: Retention periods listed on this schedule apply to the official record copy, whether in paper, electronic, or other format. 2. The records custodian must be able Retain in agency or transfer to State Library, State Documents Depository Program [CGS Sec 11-4a; Sec 11-9d] This series consists of all publications printed or otherwise produced in tangible form, and all publications produced in electronic or other intangible form, by or under the authority direction of the state or any officer thereof, or . Connecticut State Library (2) Collection. Paperwork needs to be retained per the CT State Library Records Retention Schedules guidelines. If you are unsure, please contact your agency's records management liaison officer. (A) Schedules and Purge Lists. PUBLIC RECORDS ADMINISTRATION. State of Connecticut Records Retention Schedule M6: Electors and Elections Records (Revised: 09/2011), Page 2 of 13 6. Pursuant to the Connecticut General Statutes § 11-8(a), the Office of the Public Records Administrator [OPRA] is responsible for the design and implementation of a records management program for all state agencies within the executive department as well as for certain quasi-public agencies, and the towns, cities, boroughs, districts, and other political subdivisions of the state. The state librarian is authorized and responsible for administering a public records program, including establishing a record retention schedule, for state executive branch agencies. United States Records Retention Schedule by State | Legislation News September 17, 2020 Today's regulations and guidelines for document retention across many different industries has become much more stringent in the past few years. Connecticut State Library (5) Connecticut History Illustrated (2) (1 - 5 of 5) State Archives. Records of traffic violations on driving histories are maintained for three years for most violations, although some serious . The total daily and total weekly hours worked, showing the beginning and ending time of each work period, computed to the nearest unit of 15 minutes. County/Local Retention Schedules. Records Retention Schedule. Public officials use archival records to protect the government, to give consistency and continuity to their actions, to prevent duplication of . The following is a list of hyperlinks that direct you to information about long term care policies and guidelines administered by the Connecticut Partnership for Long Term Care at the Office of Policy and Management. Connecticut State Library. The Connecticut State Library is the Public Records Office for the State of Connecticut. Agencies must request permission from the State Library to destroy public records after the minimum retention period has passed, pursuant to Conn. Gen. Stat. The Public Records of the State of Connecticut; Uncovering Hidden Resources in New Haven Court Records, 1700-1855; . This information is necessary for all NCC administrators, faculty and staff to understand and follow. State of Connecticut Office of the Public Records Administrator (OPRA) Records Retention Schedules The Connecticut Office of the Public Records Administrator's (OPRA) Records Retention Schedules listed below contain specific records series (types of records), the time period for which each series of records is to be retained, the manner in which each series is to be disposed of, as well as . Pursuant to the National Voter Registration Act of 1993 and Conn. Gen. Stats.Secs. Information and links contained herein follow the guidelines of the State of Connecticut, Connecticut State Library Office of the Public Records Administrator retention guidelines indicating minimum retention [Schedule M5-Town Clerks and Registrars of Vital Statistics Records Section . A-Z Index Rule 29. the individual practitioner shall not be required to maintain duplicate records and the retention schedules of the facility or organization shall apply to the records. 9-23n and 9-23o libraries in the State of Connecticut which are open to the public are required to offer voter registration services year-round. Connecticut State Library | 231 Capitol Avenue, Hartford, CT 06106 | 860-757-6500 * Toll-free 866-886-4478 Connecticut State Library Records Retention Requirements. Attachment. Records Retention Forms: The Connecticut State Library designates the retention periods and guidelines for all state records. Size. 11-1a. Agencies must request permission from the State Library to destroy public records after the minimum retention period has passed, pursuant to Conn. Gen. Stat. The Emergency Connectivity Fund Program application filing window will be open for 4 more days!Eligible schools and libraries must apply by this Friday, August 13, 2021 at 11:59:59 p.m. ET.Do not wait until the last day to submit your application. 14-10). Posted on: November 30, 2012 - 3:49pm. Records Management Terms. Record Series Title Audits Audits and reviews performed by an agency on external entities, on the agency by other entities, or on the agency by internal auditors, including reports received bv state auditor's office. Records Retention in Connecticut Public Libraries Voter Registration in Connecticut Libraries This 88-page handbook of information is intended to assist Connecticut's public library directors, particularly those who are new to their positions. Alabama. Records Retention in Connecticut Public Libraries. Connecticut State Library Office of Public Records. 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